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Senior Administrative Assistant

Company: Pacific Life
Location: Lynchburg
Posted on: September 12, 2019

Job Description:

Job Description
Currently, we are seeking a talented Senior Administrative Assistant to join the Life Insurance Division in Lynchburg, VA. The Life Insurance Division works with financial and insurance professionals to give families and businesses the life insurance coverage needed to help meet important financial protection, wealth accumulation, and wealth preservation goals. This role supports a senior leader and is efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.

Administrative Responsibilities 65%
Works independently and exercises initiative and judgement on a regular basis to provide personal administrative assistance which includes the preparation and organization of their mail and correspondence, written, verbal, and electronic. Tasks include but are not limited to:

* Provides administrative support to Lynchburg Operations site leader, HR site leader, and other leaders as needed

* Lead coordinator for onsite events and community engagement activities

* Treats or addresses applicable issues/situations with utmost sensitivity and complete confidentiality.

* Anticipates the needs of the leader/team supported and activates.

* Reviews and updates assigned calendars, including creating, accepting, or declining appointments, and identifying and resolving schedule conflicts.

* Reviews, organizes, and prioritizes assigned inboxes.

* Receives, responds and/or redirects phone calls in a professional manner.

* Completes daily, monthly, quarterly and yearly organization and clean-up of written and/or electronic files.

* Provides needed reporting or coordination of information or materials.

* Coordinates travel arrangements and processes travel expenses.

* Gathers and analyzes budget information and completes the appropriate documentation.

Conference and Meeting Planning 35%

* Plans and executes Life Insurance Division and Corporate-sponsored events for the Lynchburg office including but not limited to: Employee Appreciation Events, Division Quarterly Meetings, Town Hall Meetings, SVP Visits to Lynchburg, and other events as they are assigned.

* Event responsibilities include but are not limited to: site selection and contract negotiations, food and beverage planning, audio/visual, venue set-up, transportation arrangements, hotel room blocks and agenda building

* Builds and maintains relationships with internal even support departments such as IT and Facilities as well as external vendors such as event venues, caterers, building management, etc.

* Manage event budgets, complete expense tracking sheets and conduct reconciliations

Minimum Qualifications & Experience:

Factors for Success:

* Proficiency with Microsoft Word , Powerpoint and Outlook. Basic knowledge of Excel.

* Demonstrated proficiency in written communications, include a proven ability to create concise, grammatically correct emails.

* Analytical ability to handle basic to moderate administrative details.

* Takes initiative in performing tasks and problem solving.

* Ability to be resourceful, work independently, and offer suggestions for making processes more efficient.

* 4+years related experience and/or training; or equivalent combination of education and experience in a corporate environment.


Join the Pacific Life team and watch your career grow! We offer a competitive compensation and benefits package that includes: Competitive salary and bonus program Medical, dental, and vision as part our commitment in investing in the health and wellbeing of our employees Two retirement savings plans: 401k savings plan with company match and Company Retirement Contribution (company-paid) Generous vacation time and holiday pay And much more!

EEO Statement
Pacific Life Insurance Company is an Equal Opportunity /Affirmative Action Employer, M/F/D/V. If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request an accommodation, contact a Human Resources Representative at Pacific Life Insurance Company.

About Pacific Life
For more than 150 years, Pacific Life has offered innovative products and services including life insurance, annuities, and mutual funds, along with a variety of investment products, all of which provide The Power to Help You Succeed. We firmly believe each employee plays a part in our continued growth and success, and we pride ourselves in providing a work environment that is challenging, inclusive, collaborative, and results-oriented. With a powerful past and a strong future, Pacific Life offers an environment where you re empowered to achieve your personal best. In return, we look to your passion and insight to help us grow. For additional company information, including current financial strength ratings, visit

Keywords: Pacific Life, Lynchburg , Senior Administrative Assistant, Administration, Clerical , Lynchburg, Virginia

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